Recruitment Automation as a Service

Exenai delivers automation as a fully managed service — we act as an extension of your team.

You select the right monthly subscription plan, and we handle everything from design and build through to deployment, monitoring, and ongoing support.

As part of the service, we deliver and manage Bullhorn Automation, while extending its capabilities with:

• API integrations for real-time, system-to-system data flow, with pre-built integrations for Bullhorn products.

• Digital Workers (RPA bots) to handle repetitive tasks in systems without APIs.

• Custom applications embedded directly inside Bullhorn or delivered as standalone portals.

• Intelligent data transformation to cleanse and enrich data in-flight.

• AI-powered automation with seamless integration to public or private LLMs/SLMs.

Automations can be triggered by user actions, Bullhorn data events, third-party webhooks, or scheduled runs — giving total flexibility.

Because it’s all delivered as a managed service, you don’t need in-house developers or IT support — we deliver outcomes quickly, at a predictable cost.

Most recruitment automation providers deliver only task-level scripts or basic integrations that simply move data from one system to another.

Exenai goes further. We provide Recruitment Automation as a Service — delivering and managing Bullhorn Automation, then extending it with best-of-breed technologies including API integrations, Digital Workers (RPA bots), custom applications, intelligent data transformation, and AI-powered automation.

The result is true end-to-end automation: reducing cost, eliminating manual effort, improving data quality, and connecting every part of your recruitment stack. And because it’s delivered as a fully managed service, outcomes are achieved faster, with less risk, and without the need for in-house technical teams.

No other provider combines this breadth of capability with the accountability of a managed service — giving recruitment firms limitless possibilities to scale smarter.

Most solutions are deployed in days, not months. Because we use low-code frameworks, a reusable integration library, and staffing-specific patterns, delivery is faster and less complex than traditional RPA or integration projects.

To get started, we simply need access to your Bullhorn environment and an API key — both of which can be requested quickly through Bullhorn Support. Where available, we recommend using a non-production environment (NPE) for initial setup and testing, though we can also implement directly in production.

The only factor that can delay go-live is resource availability. If our internal team is at capacity, we work with a network of trusted partners to ensure projects can still move forward without delay.

As an exclusive partner to Bullhorn, Exenai is designed to complement and extend the Bullhorn ecosystem.

We work with:

• Bullhorn ATS/CRM — extending automation, integrations, and embedded apps directly inside the CRM.

• Bullhorn Automation — combining native automation with Exenai Automation for broader, cross-system workflows.

• Invenias by Bullhorn — delivering tailored automations, integrations, and candidate experience solutions for executive search.

Our approach is always to enhance and extend what Bullhorn already provides — complementing the platform rather than replacing it.

Not strictly — Exenai can operate without Bullhorn Automation. But in almost every case, we recommend using it.

We deliver and manage Bullhorn Automation as part of our service where it’s the best fit — for example, workflow automation directly within Bullhorn. Where Bullhorn Automation doesn’t cover certain entities, lacks the ability to perform computation, or can’t connect with third-party systems, Exenai fills those gaps with API integrations, Digital Workers (RPA bots), data science, and custom applications.

The result is a complete automation layer: Bullhorn Automation where it works best, extended capabilities where it falls short, all delivered seamlessly as a managed service.

Exenai automates processes across the full recruitment lifecycle — from candidate onboarding, compliance, and payroll to client reporting, off-limits checks, and interview preparation. Automations can be triggered by a user action, a Bullhorn data event, a webhook from a third party, or a scheduled run, giving you complete flexibility. Because we combine Bullhorn Automation with our own Digital Workers, APIs, and custom applications, almost any manual process can be automated end-to-end.

Most automation providers in recruitment focus too narrowly — simple bots that mimic clicks, marketing-only workflows, or one-off tools like chat and scheduling. The result is fragmented, incomplete automation that leaves big gaps unaddressed.

Exenai is different. We deliver Recruitment Automation as a Service — combining Bullhorn Automation with our own automation platform, built on best-of-breed technologies. This platform gives us reusable integration libraries, advanced data transformation, and custom app frameworks that let us deliver solutions faster and more cost-effectively.

On top of this foundation, our managed service extends automation across your entire recruitment stack with API integrations, Digital Workers (RPA bots), embedded Bullhorn apps, intelligent data science, and AI-powered automation.

The result: a complete automation layer for recruitment — broader in scope, faster to deploy, and delivering lasting ROI — all without the need for in-house technical teams.

A Digital Worker is a software-based resource that takes on tasks traditionally carried out by people. Think of it as a virtual team member designed to follow rules, execute processes, and deliver consistent outcomes without human error or delay.

While often associated with Robotic Process Automation (RPA), a Digital Worker can also use API integrations, workflow automation, and embedded applications to connect systems and move data seamlessly. Whether it’s processing compliance checks, updating records, or transferring information between platforms, the goal is always the same: replace manual effort with automation that is faster, more accurate, and scalable.

A Digital Workforce is simply a collection of these Digital Workers, working together to augment your human teams, free up capacity, and create the foundation for a more agile and data-driven organisation.

To help explain the concept, we asked GPT to create us a “digital team” — and it gave us four personas that neatly illustrate how automation can be segmented into different specialist areas.

Meet our Digital Workforce Personas

• Dexter: The Data Specialist – keeps records clean and accurate, enriching profiles and ensuring data flows correctly between systems.

• Candi: The Candidate Experience Champion – manages personalised communications, interview prep, and transparency for candidates throughout their journey.

• Nina: The Nurturer – builds stronger relationships by automating outreach, reminders, and ongoing engagement with clients and candidates.

• Clara: The Compliance Guardian – ensures records meet onboarding, off-limits, and regulatory requirements without slowing down business.

And just for fun, we asked GPT to create an image of our virtual team.. here they are!

Meet Dexter, Candi, Nina and Clara.

Yes — Exenai can integrate with data enrichment services to automatically improve the quality and accuracy of your records. This includes updating candidate and contact information such as current employment, role changes, and contact details, as well as validating company or compliance data against trusted external sources.

By embedding enrichment into automation workflows, your Bullhorn database stays accurate and up to date without manual intervention. This not only improves consultant productivity and reporting accuracy but also ensures stronger client and candidate engagement.

Yes — Exenai goes beyond simple data transfer. Our platform can process and manage documents as part of any workflow, including reading, validating, and storing files securely. Using best-in-class third-party services — from AI models to industry-specific tools — we can convert unstructured documents into structured data models that feed directly into Bullhorn and other connected systems.

This means automations can extract key details from CVs, contracts, compliance files, or invoices, enrich them with structured tags, and update records automatically. By embedding document handling into end-to-end workflows, Exenai eliminates manual document work that most automation providers simply can’t address.

Exenai pricing has two parts: Platform Subscription and Professional Services.

1. Platform Subscription

A tiered monthly subscription, based on firm size and scale of automation, covering:

• Our automation platform (systems connections, automations, apps, users, and Digital Workers).

• Delivery as a fully managed service, including monitoring, support, and weekly or bi-weekly check-ins.

2. Professional Services

Billed separately on an hourly or daily rate, covering:

• Design, build, and maintenance of automations and integrations.

• Development and management of Bullhorn Automations.

• Custom apps, data transformations, and extensions.

• Optional project-based work for larger initiatives.

Depending on your subscription tier, professional services can be invoiced in advance or in arrears.

Flexible Growth

As your business grows, you can easily add extra capacity — automations, apps, integrations, users, or Digital Workers — without immediately moving up a tier.

Most firms see a measurable return on investment within the first year. Starter plans typically achieve ~10× ROI with payback in 3–5 months. Growth and Pro plans deliver ~10–12× ROI, with payback in 4–6 months (often 5–7 months on Pro depending on scope). From Year 2 onwards, ROI typically doubles to 20–30× as one-off implementation costs fall away.

Unlike typical RPA, Exenai combines Digital Workers, API-based automation, AI, and data transformation into a fully managed service. The result: greater savings, faster adoption, predictable monthly costs, and no need for in-house technical teams — helping firms accelerate processes, reduce errors, and free up valuable consultant time.

Exenai keeps contracts simple and flexible. We operate on rolling 30-day terms, so you’re never locked into long-term commitments. This gives you the freedom to scale automation usage up or down as your business needs change, without risk or hidden costs.

Unlike other providers who tie clients into multi-year licences or complex RPA agreements, Exenai delivers automation as a managed service with predictable monthly pricing — so you stay in control.

Yes — security is built into everything we deliver. We design every automation to minimise persistent data in our platform, ensuring personal and sensitive information stays inside Bullhorn wherever possible. Exenai acts only as a secure processing layer, connecting systems and transforming data in-flight.

Our platform runs on dedicated cloud servers hosted on Hetzner infrastructure in Germany and the USA, providing enterprise-grade performance and compliance with international standards. Hetzner data centres are ISO 27001 certified, GDPR-compliant, and safeguarded with advanced physical and network security, redundancy, and independent audits.

In addition, any AI models integrated into Exenai must be private models, guaranteeing that personal data is never exposed or used for training purposes.

Yes — transparency and traceability are built into every automation. Exenai provides customers with a dedicated app where you can log in to see clear visibility of all automations, the objects they interact with, and every change made by the platform.

In addition, we maintain detailed activity logs and, wherever possible, write updates directly into Bullhorn activity records so consultants and managers can see automation history inside the system they already use.

Unlike many providers, Exenai makes auditability a core feature — giving you confidence that every action can be reviewed, verified, and trusted.