THE PROBLEM
Most recruitment firms are growing their back office as fast as they're growing their business.
More placements, more contractors out, more clients to manage — and more compliance, more onboarding, more data entry, more headcount. Cost scales with revenue and margin stays flat.
Inconsistency
Manual processes done differently by different people on different days. Automation runs identically, every time, at any volume.
Errors
Missed compliance steps, wrong data in Bullhorn, delayed placements, rework. Each error has a real cost in time, risk, or reputation.
Time
Consultants doing admin instead of billing. Every manual step is time not spent with clients or candidates.
There is a better way.
WHAT YOU GET
Not software. A service.
Your subscription gives you three things no software licence can — a team, a platform, and a library of ready-to-deploy business processes.
03 — LIBRARY
Pre-built. Proven. Ready to configure.
Our Composable Product Library contains pre-built business processes, applications, and integrations proven with other firms. Pay only for implementation and configuration.
01 — TEAM
Specialist engineers. Included.
Automation engineers, integration specialists, and data engineers — included in your plan. We act as an extension of your business at preferential subscriber rates.
02 — PLATFORM
Six capabilities. One managed platform.
Process orchestration, API integrations, Digital Workers, custom applications, data transformation, and AI — built specifically for Bullhorn and Invenias. Hosted, monitored, and maintained entirely by us.
THE PLATFORM
Six capabilities. One managed platform.
Every capability works together — orchestrated by us, on your behalf.
AI & Machine Learning
Seamless integration with any public or private LLM or SLM — embedding intelligence directly into your processes.
Data Transformation & Storage
Intelligent in-flight data cleansing, enrichment, normalisation, and secure storage across your entire stack.
Custom Applications
Apps embedded directly inside Bullhorn as cards, tabs, or menu items — or standalone portals for candidates, clients, or internal teams.
Digital Workers (RPA)
Always-on bots handling repetitive tasks in systems without APIs — running 24/7 with perfect accuracy.
API Integrations
Real-time, secure connections between Bullhorn and any third-party system — finance, HR, pay & bill, background checks, marketing automation.
Process Orchestration
End-to-end automation of complete business processes — onboarding, compliance, payroll, job publishing — triggered by users, data events, webhooks, or schedules.
"Each automation represents a complete business process — candidate onboarding, compliance checking, payroll integration, contract generation — not a simple rule or notification. A fundamentally different scope to Zapier or native Bullhorn Automation."
POWERED BY TOCA.IO
Built on the technology purpose-built for this.
Everything Exenai delivers is powered by Toca.io — a next-generation low-code automation platform. Toca is invisible to your team. You experience the outcomes. Toca is the engine, hosted and operated entirely by us.
As an official Toca.io partner, licensing and hosting are included in your subscription. No separate procurement. No vendor to manage.
- Official Partner
Toca Extensibility (TDK)
Toca's Development Kit lets us extend the platform in high-code — C# backend, React frontend. We use this to build capabilities that are slow or impossible in low-code alone, reducing time and cost on complex projects.
Data residency
Germany for EU customers. USA for North American customers. Full GDPR compliance built in.
Enterprise-grade trust
Toca powers mission-critical processes in healthcare and legal — where security, reliability, and compliance are non-negotiable.
Exenai Library
A ready-to-deploy suite of low-code components built specifically for staffing and Bullhorn — abstracting common patterns like API integrations, authentication, and security so our engineers focus on outcomes, not plumbing.
HOW IT WORKS
Automation delivered in three steps.
3
We manage it
Once live, we manage everything — monitoring, maintenance, enhancements, and support. We also act as an embedded part of your team, advising on where automation can drive the most value next. Your programme evolves with your business.
2
We build it
You approve what goes into the sprint. Our team delivers from your backlog using your service days — drawing from the Library where available, building bespoke where needed. Nothing gets built without your sign-off.
1
Your roadmap
Browse our Composable Product Library of pre-built processes, or bring your own requirements. Every item is scoped and estimated upfront — so you know exactly what you're getting and what it costs before we build anything.
Triggered by:
User action
Bullhorn data event
Third-party webhook
Scheduled run
THE ROI
Grow your business.
Not your back office.
Most recruitment firms scale their back office in line with placements. Exenai breaks that relationship. The same automation that handles 50 placements handles 500 — without additional headcount.
10x
typical Year-1 ROI
3-6
months to payback
20-30x
ROI from Year 2
How we calculate it
Based on £45k fully loaded FTE cost, ~60% of staff benefiting from automations, releasing ~5 hrs/week per person — aligned with Bullhorn GRID and SIA benchmarks showing min 10–20% of consultant time lost to admin.
Why the economics work
Each process is built once — a one-off CapEx of ~£1,000–1,500. After that, only the monthly subscription remains. From Year 2, when build costs fall away, ROI effectively doubles.
PRICING
Predictable cost. Proven processes.
Your subscription gives you access to the Exenai platform, your dedicated team, and the full automation toolkit. Delivery work - integrations, apps, automations - is scoped and billed separately at your subscriber day rate.
Currency
Enterprise/PE
POA
-
VALUE
Automations
Users
Uncapped
Uncapped
CONNECTED SYSTEMS
Core ATS/CRM
API Connections
Digital Workers (RPA)
†
†
†
Services Day Rate
Pre-paid
Monthly in Arrears
POA
POA
Pro
£3,000
/mo
~£50/mo per automation
VALUE
Automations
Users
60
300
CONNECTED SYSTEMS
Core ATS/CRM
API Connections
Digital Workers (RPA)
3
20
2
Services Day Rate
Pre-paid (5+ days)
Monthly in Arrears
£600
£800
Growth
£1,500
/mo
~£60/mo per automation
VALUE
Automations
Users
25
150
CONNECTED SYSTEMS
Core ATS/CRM
API Connections
Digital Workers (RPA)
1
10
1
Services Day Rate
Pre-paid (5+ days)
Monthly in Arrears
£600
£800
Most popular
Starter
£750
/mo
~£75/mo per automation
VALUE
Automations
Users
10
50
CONNECTED SYSTEMS
Core ATS/CRM
API Connections
Digital Workers (RPA)
1
5
-
Services Day Rate
Pre-paid (5+ days)
Monthly in Arrears
£600
£800
One automation means one complete business outcome: the data, integrations, applications, and workflows needed to deliver it, end to end.
† Any number of Core ATS/CRM, API Connections and Digital Workers (RPA) can be negotiated.
†† External app users subject to separate terms. Prices in GBP/EUR/USD ex. VAT.
Case Studies
Onboarding
Contractor onboarding reduced from days to hours — without adding headcount.
End-to-end onboarding automated from placement confirmation to compliant first day, replacing a six-step manual process across three systems.
Compliance
Credential checking automated per role type — nothing missed, nothing chased.
Bullhorn credential configuration read live at placement stage, prompting only for what's genuinely missing per candidate and role, with results filed automatically.
Integration
Manual placement data entry eliminated across Bullhorn and pay and bill.
Bullhorn connected directly to the pay and bill platform — placement data flows automatically on confirmation, with exceptions surfaced and logged without human intervention.
Data Quality
Years of inconsistent ATS data normalised and kept clean automatically.
Bulk normalisation run across candidate and contact records — addresses, categories, phone formats, and picklists standardised and maintained on an ongoing basis.
What Our Clients Say
Trusted by ambitious recruitment firms.
Exenai’s unmatched ability to understand our needs and goals has enabled us to take our data capture, data quality, and reporting to the next level with efficiency-increasing notifications, custom applications, and automated bulk updates that have significantly reduced the need for manual completion of simple tasks. I look forward to seeing what our extremely collaborative partnership can accomplish together!
Suzanne Hebert
COO - Acertitude
Working with Exenai has been a game-changer for our business. They have been instrumental in helping us build everything from our core systems to next-level automations that have streamlined our processes. The collaboration is simple and straightforward, making it a pleasure to work together. Their extensive industry knowledge has been invaluable, providing us with insights that have significantly benefited ZABEL. We couldn't be happier with the results!
Susi Krieg
Co-founder & Director - ZABEL
Exenai genuinely feel like part of our team. They've taken the time to understand how our business works and built automations and applications that have transformed the way we operate, covering everything from contractor onboarding to compliance tracking, saving us hundreds of hours in the process. I can't wait to see what we build next together!
Gabriela Sorice
Director, Systems Enablement - JCW Group
Exenai has been instrumental in supporting Meraki Capital. Their deep Bullhorn expertise and structured approach have significantly improved operational efficiency through automation, freeing our sales team from manual tasks. Highly responsive, honest, and consistently deliver beyond expectations. More than a service provider — Exenai is a true partner committed to driving success.
Nick Gordon
Founder - Meraki Capital
Exenai has been there for us since the beginning, offering support, innovation and guidance. Thanks to them, we've been able to focus on growing our business and quickly analysing and automating processes that were holding us back. This has been a real game-changer, especially when it comes to making our compliance processes more efficient. We can't wait to keep working together and make even more great things happen!
Simon Eberherr
Legal & Compliance - ZABEL
GET STARTED
Let's talk.
Whether you want to automate your operations, transform your candidate experience, or both — we'd love to show you what's possible.
Or email info@exenai.com · +44 20 8135 9395