Candidate Experience Platform
The experience your candidates expect - everywhere.
THE PLATFORM
A digital home for every
candidate relationship.
For the first time, your candidates have somewhere to go. A single, branded platform that reads directly from Bullhorn or Invenias — no data stored in the platform, no copy to reconcile. Candidates see their live record, manage their own data, receive briefings, and engage with your firm the same way they engage with every other service in their world.
Identity & Authentication
No passwords. No friction.
Every candidate authenticates using an account they already own — Apple, Google, Microsoft, or LinkedIn — or a one-time passcode. No new credentials to create or manage. The platform knows who they are from the first interaction, making every subsequent touchpoint personal, accurate, and joined up.
Sign in with Apple, Google, Microsoft, or LinkedIn
One-time passcode as a fallback
Verified digital identity tied to a live ATS record
Profile & Data
Their record. Accurate. Always.
When a candidate logs in, they see their live Bullhorn or Invenias record — exactly as it stands right now. AI parsing from a CV or professional profile populates what it can. Smart questions — built dynamically around your actual ATS schema, custom fields, and dropdowns — fill only what's missing. Nothing asked twice.
Live ATS record — no copy, no cache
AI CV parsing mapped directly to your schema
Professional profile import on sign-in or LinkedIn URL
Smart field capture — asks only for what's genuinely missing
Writes back to custom fields, picklists, skills, and credentials
Multi-brand, multi-instance and multilingual
Engagement History
Every role. Every conversation. Every outcome.
Candidates see their complete history with your firm — every job they've ever been put forward for, every consultant they've spoken to, every interview, and every outcome. Going back through every interaction ever recorded in your ATS.
Full job engagement history pulled from the ATS
Consultant details, date, and outcome per engagement
Application status and pipeline position per role
Interview history — past and upcoming in one view
Digital Interview Packs
Candidates who arrive prepared.
As a candidate progresses through the hiring process, a digital pack is automatically available for every upcoming interview. Everything they need in one place — before they walk in the door.
Who they're meeting, where, when — full context in one view
Company and role detail drawn from Bullhorn or Invenias
Consultant contact details and video message
Analytics — confirm the candidate has accessed their pack before interview
Confidential Briefings
A targeted approach for unadvertised roles.
For senior and professional search, consultants send invite-only briefings directly to target candidates — rich editorial content covering the role, the company, and the opportunity. The candidate logs in securely to view it. Engagement analytics tell you when it's been opened and for how long — and an embedded booking link converts that interest directly into a conversation.
Invite-only — visible only to the candidates you choose
Rich company profile, role detail, compensation, and benefits
Embedded meeting booking — Calendly, Google, Microsoft 365
Real-time notification when a candidate opens and views
Time-on-page analytics — a buying signal, not just a read receipt
SHARED Files
Documents in and out — stored in Bullhorn.
Candidates upload files directly to your firm and download anything shared with them — all stored against their record in Bullhorn. No email attachments, no manual filing.
File upload — stored directly in Bullhorn
File download — any document shared by your team
Every file exchange logged to the candidate record
Privacy & GDPR
Candidates in control of their own data.
Every candidate can see the lawful basis for how their data is held, what it's used for, and manage their own preferences — without calling anyone. Full GDPR self-service removes manual requests from your ops team entirely.
Lawful basis and purpose visible to the candidate
Communication preference management
Data subject access request and Right to be forgotten
Consultant Intelligence
Live candidate signals.
Inside your ATS.
A built-in panel surfaces live engagement data for every candidate directly inside Bullhorn or Invenias — last login, briefings opened, profile validation status, AI fit score. Key fields write back to Bullhorn, making them available as triggers in Bullhorn Automation and standard reporting. No tab switching. No separate dashboard.
Real-time notifications
Briefing analytics
Automation-ready data
Add-on · Compliant Onboarding
From offer to first day.
Nothing missed.
Three configurable layers that work together to capture exactly what's needed per candidate, role, and region — built on top of your Bullhorn credential configuration.
Available as a commercial add-on to any platform tier.
Credentials
Dynamically reads Bullhorn Credentials
Automatically prompts for credentials based on your placement credential requirements in Bullhorn.
ID & Right to Work
Automated Integrated checks, results to Bullhorn
Checks via approved providers. Results stored against the correct credential items in Bullhorn automatically.
Documents & signing
PDF contracts via DocuSign or SignNow
Bullhorn field merging, electronic signature, and automatic filing back to the correct record on completion.
Add-ins
Configurable declarations & data capture
AWR, IR35, modern slavery, references, PAYE fields, umbrella arrangements — mapped per role and region
PRICING
One platform. One price.
Sized to your firm.
One subscription covers the full platform. Priced by ATS users — no modules, no feature locks.
Currency
EnterpriSe
POA
/mo
Custom pricing available
Based on the number of ATS users and candidate logins/mo
Implementation & Configuration: £800-1000 one time fee
† ATS users = licensed Bullhorn or Invenias users · Candidate logins = unique sessions per month · Multi-brand: second brand at 50%.
†† 30-day rolling contract · Prices in GBP/EUR/USD ex. VAT.
GET STARTED
Let's talk.
Whether you want to automate your operations, transform your candidate experience, or both — we'd love to show you what's possible.
Or email info@exenai.com · +44 20 8135 9395
What Our Clients Say
Trusted by ambitious recruitment firms.
Exenai’s unmatched ability to understand our needs and goals has enabled us to take our data capture, data quality, and reporting to the next level with efficiency-increasing notifications, custom applications, and automated bulk updates that have significantly reduced the need for manual completion of simple tasks. I look forward to seeing what our extremely collaborative partnership can accomplish together!
Suzanne Hebert
COO - Acertitude
Working with Exenai has been a game-changer for our business. They have been instrumental in helping us build everything from our core systems to next-level automations that have streamlined our processes. The collaboration is simple and straightforward, making it a pleasure to work together. Their extensive industry knowledge has been invaluable, providing us with insights that have significantly benefited ZABEL. We couldn't be happier with the results!
Susi Krieg
Co-founder & Director - ZABEL
Exenai genuinely feel like part of our team. They've taken the time to understand how our business works and built automations and applications that have transformed the way we operate, covering everything from contractor onboarding to compliance tracking, saving us hundreds of hours in the process. I can't wait to see what we build next together!
Gabriela Sorice
Director, Systems Enablement - JCW Group
Exenai has been instrumental in supporting Meraki Capital. Their deep Bullhorn expertise and structured approach have significantly improved operational efficiency through automation, freeing our sales team from manual tasks. Highly responsive, honest, and consistently deliver beyond expectations. More than a service provider — Exenai is a true partner committed to driving success.
Nick Gordon
Founder - Meraki Capital
Exenai has been there for us since the beginning, offering support, innovation and guidance. Thanks to them, we've been able to focus on growing our business and quickly analysing and automating processes that were holding us back. This has been a real game-changer, especially when it comes to making our compliance processes more efficient. We can't wait to keep working together and make even more great things happen!
Simon Eberherr
Legal & Compliance - ZABEL
THE CHALLENGE
Candidates have moved on.
Most recruitment experiences haven't.
Firms running Bullhorn and Invenias have more automation than ever. What most still can't offer is what candidates now expect from every company they deal with — a joined-up, self-service digital experience that reflects the standard of your firm.
Better data starts with a better experience.
Accurate skills, current preferences, credentials in the right fields — these only come from candidates who are genuinely invested in their own record. That requires an experience worth their time.
Automation runs the process. Candidates need a destination.
Bullhorn Automation handles comms, workflows, and data tasks with precision — but it works behind the scenes. Candidates experience what it produces: an email, a form, a link. There's no branded place to return to. No experience that feels like your firm.
Candidates compare you to every brand they use.
They're not benchmarking you against other recruiters. They're comparing you to their bank, their energy supplier, the brands that give them instant access, full visibility, and complete control. That's the bar. Most recruitment experiences don't come close.
The Exenai Difference
Built by people who know Bullhorn from the inside.
Not a generic portal with a connector bolted on. Built on deep, schema-level knowledge of Bullhorn and Invenias.
Your brand, your domain
Fully configurable per brand and region. Different identity, language, and content without duplicating the build. Candidates never leave your world.
A live window on your ATS
Candidates see their record as it is right now. No copy, no cache. Changes write directly back to Bullhorn or Invenias — in the right fields, every time.
Schema-aware by design
Custom fields, picklists, skills, and credential groups — read and written correctly, without remapping. Built around your configuration, not a generic model.