Candidate Experience Platform

A visibly better candidate experience first—then measurable operational gains.

Expect to see:

• Higher candidate CSAT / NPS: clearer steps, on-brand flows, and self-service updates build trust and goodwill.

• Profile completeness uplift: more candidate-curated, validated records with fewer gaps.

• Fewer duplicates at apply: authenticated submissions align to the right record.

• More qualified applications: Killer Questions reduce noise; AI Fit/Score/Summary surfaces best-fit quickly.

• Faster triage: time from application → shortlist narrows.

• Engagement signals: opens of briefings, scheduled interviews, and completed actions trend up.

• Onboarding momentum: shorter time from offer → compliant start.

Baseline these metrics at go-live and report deltas in your first 30/60/90-day reviews.

It’s a branded, consumer-grade web experience that unifies every candidate touchpoint—profile, apply, briefings, enrichment, and onboarding—while staying in lockstep with your ATS (Bullhorn/Invenias).

Candidates move through one consistent journey; your teams work from one current record.

Why Connect is required:

Connect establishes the foundation: a candidate-curated and validated profile that mirrors your ATS schema. Candidates authenticate with accounts they already use (or a one-time passcode), update only what’s missing, and those changes align to your fields. With that baseline of accurate identity and structure in place, the other modules switch on without rework:

• Apply can use authenticated submissions for duplicate prevention, enable Quick Apply for known candidates, and add AI Fit/Score/Summary.

• Engage can deliver briefings, files/forms, scheduling, and privacy controls against the right record.

• Enrich can add on-demand people/company data into the correct fields.

• Onboard can prompt credential requirements and capture e-signatures confidently tied to the candidate.

In short: Connect makes the data trustworthy and structured, so everything else is faster, cleaner, and easier to scale.

Yes—you work in your ATS, as normal. Candidate profile changes, applications (including AI Fit/Score/Summary where used), enrichment outputs, briefing/file activity, and onboarding items appear in Bullhorn/Invenias under your field mappings. There’s no second database to reconcile.

How updates flow:

• Profile (Connect): candidate-curated updates align to your ATS schema (incl. custom fields/picklists) and save to the existing record.

• Apply: authenticated submissions match to the right person to help prevent duplicates; structured answers and scoring write to mapped fields/notes.

• Engage: briefing views, files/forms, and key actions are associated with the candidate/job where appropriate.

• Enrich: people/company enrichment writes only to approved fields (e.g., skills, firmographics).

• Onboard: credential status, document references, and captured fields map back to the correct credential items.

Visibility & control:

• Field-level controls to decide what candidates see/edit and where data is saved.

• Auditability with actions traceable to the candidate/job/placement per your ATS conventions.

• No workflow disruption: recruiters keep using lists, searches, tearsheets, notes, and activities—now with cleaner, more complete data.

Embedded consultant app (inside Bullhorn & Invenias):

A built-in side panel surfaces candidate journey signals—recent profile updates, apply status, briefing completion, and onboarding progress—without leaving the ATS. It complements write-back and keeps consultants working in one place.

By shifting updates to the source (the candidate) and structuring everything on the way in—so records stay accurate without manual chase, and consultants see signal, not noise.

Why data quality improves

• Candidate-curated and validated: candidates update their own record in a branded, consumer-grade experience; no rekeying, fewer errors.

• Ask only what’s missing: Smart Questions collect missing fields, preferences, and requirements—not the whole form again.

• Schema-aware by design: updates align to your Bullhorn/Invenias fields (including custom, picklists, and skills), so data lands where teams expect it.

• On-demand enrichment: when a CV is missing/outdated, Enrich pulls LinkedIn details (and company firmographics) to complete people/company records.

Why prioritisation gets faster

• Authenticated submissions = cleaner funnel: Apply aligns applications to the right existing record, helping prevent duplicates.

• Killer Questions reduce noise: unqualified applications are filtered early, improving the qualified/total ratio.

• AI Fit/Score/Summary: immediate context against the role spec highlights who to review first.

• Actionable journey signals: Engage shows who viewed briefings, completed forms, and scheduled interviews—useful activity that surfaces intent.

What this means in practice

• Less back-and-forth and manual data entry.

• More complete, comparable profiles and applications.

• Consultants spend time on the right candidates sooner (shorter time from application → shortlist).

• Ops/leadership get cleaner reporting and fewer downstream fixes.

Firstly, Apply includes everything in Connect for the application flow—authenticated candidates (Apple, Google, Microsoft, LinkedIn, or OTP), schema-aligned data capture, branding/language, and integrated notifications.

Then adds the pieces that drive quality and speed:

• Authenticated submissions align to the right existing record to help prevent duplicates.

• Quick Apply lets known candidates with a recent profile skip re-entering data—only gaps are requested.

• Killer Questions reduce unwanted applications by filtering obvious mismatches early.

• AI Fit/Score/Summary turns each application into an actionable signal against the role spec, so shortlisting starts sooner.

All of this runs in one on-brand flow that fits your site and stack—no rework needed.

You can choose either an Exenai-hosted Job Board with Apply or a bespoke job board built in your preferred website CMS (e.g., WordPress, Wix), using a multiposter or JobSync to load jobs—then connect Apply.

Both options deliver Apply with everything in Connect (authenticated candidates, schema-aligned capture, branding/language, notifications).

• Option A - Exenai-hosted Job Board & Apply Fastest path to full capability with minimal web effort and cost. Runs as a branded web app that mirrors your site’s look and feel. Job search and listings can be embedded; when a candidate clicks Apply, it opens the Exenai app on a subdomain alongside your website (same or new tab).

• Option B - Bespoke Job Board built on your CMS (WordPress, Wix) + Apply You design a custom job board in your CMS and load jobs from Bullhorn/Invenias via a multiposter or JobSync. This preserves your site’s layout/navigation and keeps listings native to your website, while launching the same Exenai Apply flow at the point of application.

Yes. Apply is designed to work with recruitment CMS platforms, multiposters, and job boards (e.g., LinkedIn, Indeed) without forcing you to rebuild your stack.

Best case — Pre-ATS (webhook/feed available)

• We receive the application at the moment of submit.

• The submission is authenticated and aligned to the right existing record (helps prevent duplicates).

• We capture structured answers, run AI Fit/Score/Summary, and save to your ATS in the right fields.

• Result: the richest outcome with cleaner data and faster prioritisation.

Fallback — Post-ATS (no feed available)

• We pick up the application after the ATS record has been created.

• We enrich, map, and score the record, then push structured updates/signals back.

• In-flow features like Quick Apply and dynamic Killer/Smart Questions aren’t available because the third party controls the form, but you still gain higher data quality and actionable scoring.

What stays the same

• Your distribution strategy (CMS, multiposter, boards) doesn’t need to change.

• You still end up with cleaner, more usable records in Bullhorn/Invenias—pre-ATS simply gives you more of the Apply benefits earlier in the journey.

Yes.

• Branding: Your logo, colours, typography, tone—applied consistently across Connect, Apply, Engage, Enrich, and Onboard.

• Domain/subdomain: Hosted experiences can run on your subdomain (e.g., careers.yourbrand.com). With CMS deployments, JobSync preserves your site’s navigation and styling.

• Multi-brand / regions: Configure separate branding, domains, field rules, and content per brand/region—without duplicating the build.

• Multilingual: Enable multiple languages and roll them out per brand/region as needed.

Candidate controls (via Engage): Clear privacy pages show the lawful basis for processing, allow candidates to set communication preferences, and make basic self-service requests (e.g., right to be forgotten). It’s transparent and easy to action, which builds trust.

Your controls (governance):

• Field visibility/editing: choose which fields candidates see and can edit; hide or make read-only where needed.

• Write policy: decide which changes are accepted into the ATS and which are ignored.

• Per brand/region: apply different rules by brand, market, or role type without duplicating the build.
  

Result: transparent privacy for candidates, tight governance for you, and changes that land exactly where they should in Bullhorn/Invenias.

Hosting: Microsoft Azure, with regional deployment (e.g., EU/US) and encryption in transit.

Data ownership: It’s your data. Records live in your ATS (Bullhorn/Invenias); the platform reads/writes under your configuration—no second database to reconcile.

Security posture: Access is scoped to the minimum required, operational monitoring is in place, and changes follow controlled configuration (branding, field rules, mappings) per brand/region.

Governance: Field-level controls ensure only approved updates land in the ATS. Privacy/GDPR features give candidates transparency while keeping admin actions auditable.

Access you provide

• Bullhorn/Invenias: API user, API key, and a user login for Exenai.

• Vendors (if used): DocuSign, ID/Right-to-Work provider, enrichment provider.

How we implement

1. Pick modules & seat band

2. E-sign order form

3. Branding & field mappings (incl. any fields to hide/lock)

4. Load content (job copy, forms, briefings, packs)

5. Verify end-to-end (apply → briefings → onboarding)

6. Go live with first-month hypercare (weekly touchpoints, quick wins)

Enablement

• Light admin and consultant training; no in-house dev required.

• Clear playbooks for ops (fields, policies, governance).

Pricing

• Seat-band with Connect required; add Apply, Engage, Enrich as needed.

• Onboard (Compliance): POA based on credential scope and vendors.

• Minimum: £300/month per customer/brand.

• Over 250 users: POA enterprise terms.

• Fair-use allocation: included (100:1 candidates per licensed ATS/CRM user); overage tiers available.