Purpose
This notice ensures that all external users — including candidates, client contacts, and customer users — are properly informed of how their data is processed and the policies that govern their use of Exenai-hosted services. It protects Exenai and our customers under data protection law (e.g. UK GDPR) and aligns with our platform’s terms of use.
When to Use
Display this notice at or before the point of access for any Exenai-hosted system used by individuals outside the Exenai team, including:
✅ Candidate Experience Platform (login, profile update, registration)
✅ Community User access (client portals or links)
✅ Customer-facing admin platforms (automation console, dashboards)
✅ Embedded widgets or hosted forms that collect personal data
How to Display
As a short inline block above a login, registration, or “continue” button
Or as a modal, banner, or tooltip on first platform entry
Ensure the linked URLs are accessible and open in a new tab
Approved Notice Text
By continuing, you acknowledge that you have been invited to access this platform either by your organisation or by a recruitment partner using Exenai. Your personal data will be processed in accordance with our Privacy & Data Policy, and your use of this platform is subject to our Acceptable Use Policy. For questions about your data or access, please contact the party who invited you.